Philex Mining announces the calendar of the shareholders’ meeting

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PHILEX MINING COMPANY
Notice of the 2021 Ordinary General Meeting of Shareholders

TO OUR SHAREHOLDERS:

Please be informed that the Annual General Meeting of Shareholders of Philex mining company (the “Company”) will take place on Friday, June 25, 2021 at 4:00 p.m., and will be chaired at TV5, LaunchPad, Reliance Street corner Sheridan Street, Mandaluyong City, Metro Manila. The meeting will take place virtually and participation in the meeting will be by remote communication only.

The agenda for the Assembly will be as follows:

  1. Call to order
  2. Proof of the required notice of meeting
  3. Quorum certificate
  4. Reading and approval of the minutes of the General Assembly of July 15, 2020 and action to be taken
  5. Presentation of the annual report and audited financial statements for the year ended December 31, 2020 and action to be taken
  6. Ratification and approval of the acts of the Board of Directors and of the executive corporate officers during the 2020-2021 fiscal year
  7. Appointment of the Statutory Auditors for the 2021 financial year
  8. Appointment of election inspectors until the close of the next annual meeting
  9. Election of directors, including term extension and election of independent directors
  10. Other topics
  11. Adjournment

For the purposes of the Meeting, only shareholders registered at the close of business on April 8, 2021 have the right to be summoned and to vote at the Meeting.

To access the final disclosure statement, the management report, the audited financial statements for the period ended December 31, 2020, the SEC 17-A form for 2020 and the SEC 17-Q form for the first quarter 2021, please refer to make it on http://www.philexmining.com.ph/.
Presence via remote communication. Shareholders should send an email to the Company Secretary at [email protected] no later than June 14, 2021. Certified shareholders should indicate in the email their shareholder identification number and submit a scanned copy of a valid government ID. Indirect or uncertified shareholders (shareholders who hold their shares via a PCD Nominee account), must submit a certificate from their broker certifying that the shareholder is the beneficial owner of the Company’s shares (the number of shares must be indicated) and a valid government ID.
Agents. A form of proxy that complies with the requirements of the Securities and Exchange Commission is attached to the final disclosure statement. Shareholders may be represented and vote at the Meeting by submitting said proxy by email to [email protected] or by sending a physical copy to the Office of the Secretary General at the Company’s registered office at 2 / F LaunchPad, Reliance corner Sheridan streets, Mandaluyong city, Manila metro. The deadline for submitting proxies is June 14, 2021. The validation of proxies will take place on June 18, 2021 at 10:30 am at the address of the Company’s registered office indicated above.

Online voting. Secure online or electronic voting will be available to shareholders. Shareholders who have pre-registered their participation via remote communication can vote online by logging into http://www.philexmining.com.ph/investor-relations/vote-online to vote. Online voting will close on June 21, 2021 at 12:00 p.m.

Open forum. there will be an open forum during the meeting. Shareholders who will participate by remote communication should send their questions by email to [email protected] no later than noon on June 21, 2021.

The minutes of the Company’s Annual General Meeting held on July 15, 2020 are available on the Company’s website (www.philexmining.com.ph) and can be viewed during office hours at the office of the General secretary.

Sgd.
BARBARA ANNE C. MIGALLOS
Corporate secretary



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